Privacy Statement for Skylog.site

Last Updated: March 27, 2025

Welcome to Skylog.site ("we," "us," or "our"). At Skylog, we are dedicated to helping pilots and aircraft owners manage their aviation records with ease and efficiency. We are committed to protecting your privacy and ensuring transparency about how we collect, use, store, and share your personal information. This Privacy Statement explains our practices regarding the information we collect when you use our website at skylog.site (the "Site") and related services, including logbook management, media integration, and sharing features (collectively, the "Services"). By using our Services, you agree to the terms outlined in this Privacy Statement.

1. Who We Are

Skylog.site is your aviation companion, designed for pilots and aircraft owners to streamline aviation record-keeping. We offer powerful tools to manage aircraft logbooks, pilot logbooks, checklists, and more—all in one place. With features like media integration (photos and videos) and secure sharing, Skylog helps you enhance your logs, ensure compliance, and collaborate with others. For any questions or concerns about this Privacy Statement, you can contact us at:

• Email: admin.skylog@gmail.com

2. What Information We Collect

We collect information to provide, improve, and personalize our Services. The types of information we collect include:

2.1 Information You Provide Directly

• Account Information: When you create an account on Skylog.site, we collect your name, email address, and password. You may also provide additional details, such as your pilot license number or aircraft registration details, to enhance your logbook entries.
• Logbook Data: We collect data you enter into your aircraft logbooks, pilot logbooks, and checklists, including flight details (e.g., dates, times, routes), maintenance records, and other aviation-related information.
• Media Uploads: You may upload photos and videos to your logbook entries or galleries. We store these media files along with any associated metadata (e.g., timestamps, descriptions).
• Shared Content: When you share galleries, documents, or logbook entries with other users (e.g., pilots, owners, or teams), we collect the details of the shared content and the recipients’ identifiers (e.g., email addresses).
• Contact Information: If you contact us directly (e.g., via email or support forms), we collect your name, email address, and any other information you provide.

2.2 Information Collected Automatically

• Cookies and Analytics Data: We use cookies and similar technologies to enhance your experience and analyze site usage. This includes:
  • Session Cookies: To maintain your login session and remember your preferences during your visit.
  • Analytics Cookies: To track overall usage patterns, such as which features are most popular (e.g., logbook views, media uploads) and how users navigate the Site. This data is typically aggregated and does not identify individual users.
• Device and Usage Information: We collect information about your device (e.g., browser type, operating system, IP address) and how you interact with the Site (e.g., pages visited, time spent on pages, features used).
• Log Data: We automatically log certain actions, such as when you create, edit, or share a logbook entry, to ensure the integrity and security of your data.

2.3 Information from Third Parties

• Third-Party Integrations: If you connect your Skylog account to third-party services (e.g., cloud storage for media backups), we may receive information from those services, such as access tokens or file metadata, in accordance with their privacy policies.

2.4 Information We Do Not Collect

• We do not collect sensitive personal information unrelated to aviation activities, such as health data (beyond what you may voluntarily include in logbook entries) or financial data (e.g., payment information, unless required for premium features in the future).

3. How We Use Your Information

We use the information we collect for the following purposes:

• To Provide and Improve Our Services:
  • Create and manage your account, including authentication and access to your logbooks.
  • Store and display your aircraft logbooks, pilot logbooks, checklists, and media uploads.
  • Enable sharing and collaboration features, such as sharing galleries or documents with other users.
  • Generate professional reports from your logbook data for printing or downloading.
  • Analyze usage patterns to improve the Site’s functionality, user interface, and performance (e.g., optimizing logbook entry forms).
• To Enhance User Experience:
  • Use cookies to maintain your login session, remember your preferences, and provide a seamless browsing experience.
  • Personalize your experience, such as suggesting relevant checklists or logbook templates based on your activity.
• To Communicate with You:
  • Send you account-related notifications, such as confirmation emails for shared content or updates to your logbooks.
  • Respond to inquiries, support requests, or feedback you send us.
  • Notify you about updates to our Services, such as new features or changes to this Privacy Statement.
• For Legal and Security Purposes:
  • Protect against fraud, unauthorized access, or other illegal activities (e.g., securing your account against unauthorized logins).
  • Comply with applicable laws, regulations, and industry standards (e.g., aviation record-keeping requirements).

4. How We Share Your Information

We do not sell, rent, or trade your personal information. We may share your information in the following limited circumstances:

• With Other Users (Sharing Features): When you share galleries, documents, or logbook entries with other Skylog users (e.g., pilots, owners, or teams), we share the content and associated metadata (e.g., descriptions, timestamps) with the recipients you specify.
• Service Providers: We may share your information with third-party service providers who assist us in operating the Site and providing the Services, such as:
  • Cloud storage providers to store your logbook data and media uploads.
  • Analytics providers (e.g., Google Analytics) to analyze site usage and improve our Services.
  • Email service providers to send notifications.
  These providers are contractually obligated to protect your data and use it only for the purposes we specify.
• Legal Requirements: We may disclose your information if required by law, such as in response to a court order, subpoena, or other legal process, or to comply with aviation regulations.
• Business Transfers: If Skylog.site is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, but it will remain subject to this Privacy Statement.
• Safety and Security: We may share your information to protect the safety, rights, or property of Skylog, our users, or the public, such as to prevent fraud or address security threats.

5. Cookies and Tracking Technologies

We use cookies and similar technologies to improve your experience on the Site. Cookies are small text files stored on your device that help us recognize you and track usage patterns.

• Types of Cookies We Use:
  • Essential Cookies: Necessary for the Site to function, such as maintaining your login session and enabling core features like logbook management.
  • Analytics Cookies: Help us understand how users interact with the Site (e.g., tracking page views, feature usage).
  • Preference Cookies: Remember your settings and preferences (e.g., display preferences for logbook views).
• Managing Cookies: You can control cookies through your browser settings. However, disabling essential cookies may affect the functionality of the Site, such as your ability to log in or access your logbooks.

6. How We Store and Protect Your Information

• Storage: Your account information, logbook data, and media uploads are stored on secure servers hosted by our cloud service providers. We may also store temporary data (e.g., session information) on your device using cookies.
• Security: We implement industry-standard measures to protect your information, including:
  • Encryption of data in transit (e.g., using HTTPS) and at rest (e.g., encrypting sensitive data in our databases).
  • Access controls to limit who can view or modify your data.
  • Regular security audits to identify and address vulnerabilities.
  However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
• Retention: We retain your information for as long as your account is active or as needed to provide the Services. For example:
  • Logbook data and media uploads are retained until you delete them or close your account.
  • Analytics data is retained for up to 2 years to analyze site usage trends.
  • If you close your account, we may retain certain data (e.g., for legal compliance) for a limited period, typically up to 1 year, before securely deleting it.

7. Your Rights and Choices

You have certain rights regarding your personal information:

• Access and Correction: You can access and update your account information, logbook data, and media uploads directly through the Site. If you need assistance, contact us at privacy@skylog.site.
• Deletion: You can delete your logbook entries, media uploads, or entire account at any time. After deletion, we will remove your data from our servers, except for any information we are required to retain for legal or compliance purposes.
• Data Portability: You can download your logbook data and reports in a structured format (e.g., PDF) using the Site’s export features.
• Cookies: You can manage cookie preferences through your browser settings or opt-out of non-essential cookies via a cookie consent banner (if implemented).
• Opt-Out of Communications: You can opt-out of non-essential communications (e.g., marketing emails) by following the unsubscribe link in those emails or contacting us.
• Do Not Track: We currently do not respond to "Do Not Track" signals, but you can manage tracking through your browser settings.

8. Third-Party Links and Content

The Site may include links to third-party websites (e.g., external resources like cloud storage providers) or embedded content (e.g., videos). These third parties may collect data about you, use cookies, or track your interactions. We are not responsible for the privacy practices of these third parties, and we encourage you to review their privacy policies.

9. Children’s Privacy

Skylog.site is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected such information, please contact us at privacy@skylog.site, and we will take steps to delete it.

10. Changes to This Privacy Statement

We may update this Privacy Statement from time to time to reflect changes in our practices, Services, or legal requirements. We will notify you of significant changes by posting the updated statement on the Site with a new "Last Updated" date, and we may also send you a notification via email. We encourage you to review this statement periodically.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Statement or our privacy practices, please contact us at:

• Email: admin.skylog@gmail.com